Compare Business email providers
Compare custom-domain business email for Canadian small business — Google Workspace, Microsoft 365, Apple iCloud+, Zoho Mail, and Fastmail side by side: free tiers, mailbox storage, Canadian data residency, the bundled productivity suite, and privacy posture.
| Compare |  Google Workspace |  Microsoft 365 |  Apple iCloud Mail |  Zoho Mail |  Fastmail |
|---|---|---|---|---|---|
| Built in Canada | |||||
| Type | Full-service | Full-service | Bundled | Self-service | Self-service |
| Overview | The default for most Canadian small teams: a familiar Gmail inbox on your… | Outlook email on your domain bundled with Teams, OneDrive and the full… | Custom-domain email layered onto iCloud+ — the simplest option for a small… | The budget pick: a genuine free tier for up to 5 users on one domain, then… | An independent, privacy-first mail host (no ads, no data mining) with the… |
| Best for | Paid plans | Paid plans | Paid plans | Free tier available | Paid plans |
| Price | $7–$18/user/mo | $7.50–$16/user/mo | $1.50–$13/user/mo | Free–$4/user/mo | $5–$10/user/mo |
| Coverage | Worldwide; no Canada-specific data region | Worldwide; Canadian data residency option | Worldwide; Apple-managed regions (no CA option) | Worldwide; pick US/EU/IN/AU region (no CA) | Worldwide; US-based data centres |
| Support | 24/7 phone, chat & email (paid plans) | 24/7 phone & online support (paid plans) | Apple Support hours (chat/phone); no business SLA | Email 24/5; chat/phone on higher tiers | Email support, ~24h response (no phone line) |
| Features | |||||
| Free tier (no time limit) | |||||
| Custom-domain email | |||||
| ≥30 GB mailbox per user | |||||
| Shared mailbox / group aliases | |||||
| Bundled calendar + contacts | |||||
| Bundled cloud drive | |||||
| Bundled office suite | |||||
| Bundled video conferencing | |||||
| Built-in 2FA | |||||
| S/MIME or PGP email encryption | |||||
| Spam / anti-phishing | |||||
| Archive / eDiscovery | |||||
| Canadian data residency option | |||||
| EU data residency option | |||||
| Privacy-first (no ads) | |||||
| Native iOS + Android mail apps | |||||
| Sign up | Sign up at Google Workspace | Sign up at Microsoft 365 | Sign up at Apple iCloud Mail | Sign up at Zoho Mail | Sign up at Fastmail |
Google Workspace
Google Workspace- Built in Canada
- Type
- Full-service
- Overview
- The default for most Canadian small teams: a familiar Gmail inbox on your…
- Best for
- Paid plans
- Price
- $7–$18/user/mo
- Coverage
- Worldwide; no Canada-specific data region
- Support
- 24/7 phone, chat & email (paid plans)
Features
- Free tier (no time limit)
- Custom-domain email
- ≥30 GB mailbox per user
- Shared mailbox / group aliases
- Bundled calendar + contacts
- Bundled cloud drive
- Bundled office suite
- Bundled video conferencing
- Built-in 2FA
- S/MIME or PGP email encryption
- Spam / anti-phishing
- Archive / eDiscovery
- Canadian data residency option
- EU data residency option
- Privacy-first (no ads)
- Native iOS + Android mail apps
Microsoft 365
Microsoft 365- Built in Canada
- Type
- Full-service
- Overview
- Outlook email on your domain bundled with Teams, OneDrive and the full…
- Best for
- Paid plans
- Price
- $7.50–$16/user/mo
- Coverage
- Worldwide; Canadian data residency option
- Support
- 24/7 phone & online support (paid plans)
Features
- Free tier (no time limit)
- Custom-domain email
- ≥30 GB mailbox per user
- Shared mailbox / group aliases
- Bundled calendar + contacts
- Bundled cloud drive
- Bundled office suite
- Bundled video conferencing
- Built-in 2FA
- S/MIME or PGP email encryption
- Spam / anti-phishing
- Archive / eDiscovery
- Canadian data residency option
- EU data residency option
- Privacy-first (no ads)
- Native iOS + Android mail apps
Apple iCloud Mail
Apple iCloud Mail- Built in Canada
- Type
- Bundled
- Overview
- Custom-domain email layered onto iCloud+ — the simplest option for a small…
- Best for
- Paid plans
- Price
- $1.50–$13/user/mo
- Coverage
- Worldwide; Apple-managed regions (no CA option)
- Support
- Apple Support hours (chat/phone); no business SLA
Features
- Free tier (no time limit)
- Custom-domain email
- ≥30 GB mailbox per user
- Shared mailbox / group aliases
- Bundled calendar + contacts
- Bundled cloud drive
- Bundled office suite
- Bundled video conferencing
- Built-in 2FA
- S/MIME or PGP email encryption
- Spam / anti-phishing
- Archive / eDiscovery
- Canadian data residency option
- EU data residency option
- Privacy-first (no ads)
- Native iOS + Android mail apps
Zoho Mail
Zoho Mail- Built in Canada
- Type
- Self-service
- Overview
- The budget pick: a genuine free tier for up to 5 users on one domain, then…
- Best for
- Free tier available
- Price
- Free–$4/user/mo
- Coverage
- Worldwide; pick US/EU/IN/AU region (no CA)
- Support
- Email 24/5; chat/phone on higher tiers
Features
- Free tier (no time limit)
- Custom-domain email
- ≥30 GB mailbox per user
- Shared mailbox / group aliases
- Bundled calendar + contacts
- Bundled cloud drive
- Bundled office suite
- Bundled video conferencing
- Built-in 2FA
- S/MIME or PGP email encryption
- Spam / anti-phishing
- Archive / eDiscovery
- Canadian data residency option
- EU data residency option
- Privacy-first (no ads)
- Native iOS + Android mail apps
Fastmail
Fastmail- Built in Canada
- Type
- Self-service
- Overview
- An independent, privacy-first mail host (no ads, no data mining) with the…
- Best for
- Paid plans
- Price
- $5–$10/user/mo
- Coverage
- Worldwide; US-based data centres
- Support
- Email support, ~24h response (no phone line)
Features
- Free tier (no time limit)
- Custom-domain email
- ≥30 GB mailbox per user
- Shared mailbox / group aliases
- Bundled calendar + contacts
- Bundled cloud drive
- Bundled office suite
- Bundled video conferencing
- Built-in 2FA
- S/MIME or PGP email encryption
- Spam / anti-phishing
- Archive / eDiscovery
- Canadian data residency option
- EU data residency option
- Privacy-first (no ads)
- Native iOS + Android mail apps